Procurement

The Northwest Regional Housing Authority follows the guidelines and policies of HUD, as well as local and state authorities in our procurement processes.

In our efforts to provide housing and support services, NWRHA frequently contracts work to our business community. We strive for a fair, efficient, and open bidding process. Please monitor this page for current RFPs, RFQs and Bid Information.

Procurement Guidelines

Small Purchases

Simple, informal method of purchasing for items of supply or services with a cost not to exceed $100,000
Price quotes from an adequate number of qualified sources of supply
Issuance of a unilateral purchase order

Sealed Bidding

Conditions of use:

A cost over $100,000
Concise and unambiguous specifications
Two or more responsive and responsible bidders available
Firm fixed price type of contract or purchase order

Selection based on price

Requirements:

Public advertising
Written solicitation with clear specifications
Solicitation of an adequate number of vendors or potential contractors
Public bid opening
Award to the supplier offering the lowest price and has been determined to be responsive and responsible

Competitive Negotiations (Request for Proposal, Request for Qualifications, A-E Contracts, Construction Contracts)

Conditions for use:

A cost over $100,000
Selection to be based on other than price alone

Cost reimbursement type of contract

Requirements:

Public advertising and direct solicitation
Ensure an adequate number of qualified sources
Evaluation criteria stated in the solicitation
Establish methods for technical evaluation
Determine which vendors are appropriate for further negotiations
Select the vendor whose proposal is most advantageous to NWRHA
Non-competitive Negotiation or Bid

Limited to single source or if no other bidders or vendors can be identified after solicitation or advertising

Conditions of use:

The vendor or bidder provides a unique or singular service or supply item
Emergency condition whereby life or property is in immediate danger. This method may only be used to alleviate the specific emergency.
Subsequent actions to correct the situation or condition require that competitive procurement methods be used
Unavailable data or information about item or service needed
HUD authorizes the use of noncompetitive proposal
The vendor or bidder is the only source for equipment or materials presently used by NWRHA

Cooperative Purchasing/Intergovernmental Agreement

A state and/or local cooperative or intergovernmental agreement
Agreement may be used to purchase or use common supplies, equipment or services
Decision to use this form of agreement is based on economy and efficiency